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HIV/AIDS: 1) Human Resources Manager; 2) Executive Assistant (ACT)

lilnick

TRIBE Member
Human Resources Manager

Posting Date: April 5, 2006
Closing Date: April 26, 2006
Department: Human Resources
Category: Management
Status: Full time – Permanent (37.5 hours per week)


Job Summary:

The Toronto HIV/AIDS Human Resources Collaboration is a network of eight AIDS Service Organizations whose shared goals are to prevent further transmission of HIV and to provide support to individuals and families impacted by HIV. The program is sponsored by the AIDS Committee of Toronto, one of the partners in the collaboration.

The network employs over 80 people located in 6 sites within the GTA. There is a mix of union and non-union staff, as well as a large volunteer base involved in program and service delivery. The eight participating organizations vary widely in size, resources, and organizational culture.

The HIV / AIDS Human Resources Collaboration is currently seeking a Human Resources Manager to provide effective human resources management support to the program partners, build human resources capacity within the individual organizations, as well develop an infrastructure to support human resources management across the network.

This is a new and challenging position for a person with a high tolerance for ambiguity and confidence in their leadership, organizational and communication skills. The Human Resources Manager will work with an advisory committee representing the participating organizations and must be a skilled negotiator with an understanding of community based organizations.


Responsibilities:

• Provide strategic human resource leadership to the participating organizations including development of strategic and annual human resource plans that support the goals of the network.
• Develop and implement human resources policies and procedures.
• Advise on labour relations matters including collective bargaining.
• Provide interpretation of legislative requirements, including human rights, employment standards, disability matters and complaints processes.
• Support the staffing process; developing recruitment strategies, assisting with the selection of internal and external candidates and job offers.
• Managing employee relations including effective employee communications, satisfaction surveys, recognition and professional development opportunities.
• Coordinates the performance management system, including support for managers on supervision, coaching and feedback to staff.
• Develop and manage an orientation and training process.
• Maintain effective environment, health, safety, and wellness programs.


Qualifications:

• 5-7 years experience in human resource management
• University, college or CHRP designation or equivalent experience
• Experience working with diverse populations and organizational cultures
• Understanding of the small and mid-size non profit organizations
• Proven track record managing conflict and complex work issues
• Strong interpersonal skills and the flexibility to meet changing needs
• Experience in strategic planning and implementation
• Experience in contracting, negotiating, and change management
• Ability to advise on employment laws and regulations
• Knowledge of organizational development theory and practice
• Demonstrated commitment to working within a social justice, anti-oppressive framework, particularly around issues of race, gender and sexuality


Partnering organizations include; AIDS Committee of Toronto, Africans in Partnership Against AIDS, African Community Health Services, Alliance for South Asian AIDS Prevention, Black Coalition for AIDS Prevention, Prisoners HIV/AIDS Support Action Network, The Teresa Group and Voices of Positive Women.


Salary: competitive compensation package

The full job description can be viewed on the ACT web site at www.actoronto.org

Please forward a current resume, with covering letter detailing how your qualifications match this opportunity, to the address noted below.

Lori Lucier
AIDS Committee of Toronto
399 Church Street, 4th Floor
Toronto, ON M5B 2J6

Email: careers@actoronto.org ; Facsimile: 416.340.8224

We thank all candidates for their interest in the work of ACT; however, please note that only short-listed applicants will be contacted directly.

Persons from marginalized communities including people living with HIV / AIDS, women, aboriginal peoples, people of colour and newcomers are encouraged to apply.
_________________________________________________________________



Executive Assistant

Posting Date: April 5, 2006

Status: Full Time (37.5 hours per week)

Category: Management

Department: Administration

Job Description:

Assists the Executive Director with a variety of administrative and project tasks including support for the Board of Directors, Management Team and stakeholder relations.

Administration
• Provide effective, timely and confidential administrative support to the Executive Director, the Board of Directors and the Management Team.
• Monitor incoming mail and calls and deal with accordingly.
• Prepare correspondence for Executive Director and Board signature.
• Coordinate the Executive Director's schedule, including booking appointments, travel, accommodations and other agenda requirements.
• Maintain up-to-date files.
• Coordinate and prepare reports and presentations for variety of stakeholders.
• Provides assistance and research for background information in preparation for meetings and subsequent follow-up.
• Track and coordinate agency proposals and reporting submission deadlines.
• Keep Board reference binders, Minute book and agency manuals up to date.
• Liaise with a broad variety of key stakeholders, including staff, volunteers, clients, donors, government officials, community partners and others.

Meeting Organization and Support
• Organize meetings (catering, media equipment and logistical planning as required) and teleconferences for key teams, including Board of Directors and its Committees, Management Team and other teams related to supporting the operational plan.
• In consultation with team/committee leaders, prepare and distribute agenda's and packages for Board, Board Committee, Management and other meetings.
• Accurately record, transcribe and distribute minutes in a timely manner.
• Coordinate follow-up on action items arising from Board and Management Team meetings.

Human Resource Support
• Provide support for the Human Resources Manager in the preparation of employee contracts, tracking of performance evaluation timelines, maintaining the orientation manual, and coordinating feedback garnered through staff consultations on a variety of topics, as laid out by the Human Resource Plan.

Event Management
• Lead the organization and coordination of the Annual General Meeting, including membership renewal, creation of AGM packages and meeting logistics.
• Coordinate and facilitate the annual staff and Board holiday gathering, as well as other events in recognition of staff and Board throughout the year.


Volunteer Management
• Supervise and schedule volunteers when required, providing training, guidance, motivation and work assignments.
• Working with the Program Volunteer Coordinator, develop and implement volunteer roles.


Other
• Complies with ACT policies and procedures.
• Performs other duties as assigned.


Qualifications
• Post secondary diploma or degree in office administration or related field, or 5-7 years related work experience.
• Ability to work under pressure and to meet deadlines.
• Excellent written and verbal communication skills.
• Excellent interpersonal skills, tact and diplomacy.
• Able to exercise independent judgment and discretion in dealing with confidential matters.
• Strong analytical and problem-solving skills in combination with ability to multi-task and perform duties under minimal supervision.
• Self-directed with ability to manage time with overlapping priorities and multiple areas of responsibility.
• Highly advanced computer literacy (word processing, power point, internet research, spreadsheets, etc) Excellent attention to detail and commitment to ensuring that nothing is missed.
• Commitment to working cooperatively and collaboratively in community based organization that includes many community partners, students, volunteers and staff.
• Ability to be flexible and adapt to changing priorities.
• Understanding of principles of volunteer management.
• Demonstrated commitment to the mission, vision and guiding principles of ACT.


Salary: $38,000 - $46,000 annually

Please forward a current resume, with covering letter detailing how your qualifications match this opportunity, to the address noted below.


Please visit our website for more information: www.actoronto.org

We thank all candidates for their interest in the work of ACT; however, please note that only short-listed applicants will be contacted directly.


The AIDS Committee of Toronto is committed to employment equity initiatives. We encourage women, aboriginal peoples, members of minority groups and people living with HIV/AIDS or with other disabilities, to apply and self-identify.


Lori Lucier
AIDS Committee of Toronto
399 Church Street, 4th Floor
Toronto, ON M5B 2J6

Email: careers@actoronto.org ; Facsimile: 416.340.8224
 

The Kid

TRIBE Member
I used to work for AIDS committee of Guelph as exec assistant, will try and get my resume to you within the next day or so...!
 

Metal Morphosis

TRIBE Member
The Kid said:
I used to work for AIDS committee of Guelph as exec assistant, will try and get my resume to you within the next day or so...!
did you apply? if yes, did you get a call back?
i would have really liked this position but haven't heard a peep :(
 

MoFo

TRIBE Member
Lisa, you haven't emailed me back. I talked to the AIDS worker and she'd be happy to share info with you.
 
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