TRIBE - tribe.ca
Home Albums Advertise TRIBE logos Subscribe to TRIBE feed About

Go Back   TRIBE - tribe.ca > TRIBE BOARD > TRIBE Main Forum

Your professional salutations on emails and other correspondance

Reply
 
Thread Tools Display Modes
Old 05-01-2009, 09:43 PM   #1
TRIBE Member
 
Join Date: Feb 2001
Location: Right here!
Posts: 11,336
Your professional salutations on emails and other correspondance

Dear reader,

I have a couple problems about this, and there are lots of "protocol" website available, but I find them antiquaited.

I prefer to send emails on a one-on-one basis in which case, I will start them as:

"Good morning/afternoon/evening Jason, ....."

I will generally use my local timezone for the morning/afternoon/evening part, since I have no idea when the reader might read it. The opening salutation is kind of a no-brainer in this case.

The problem is when the email is to multiple people, or has CCs. My particular corporate culture encourages multiple readers which is what causes me grief.

My "bosses" like to use "Good ... Gentlemen," or more simply, "Gentlemen,", but this has the obvious assumption that all the readers are male. My "bosses" of course have that assumption, and they assume they are being polite and cordial, but as a Canadian, I recognize that some, sometimes many, of the readers or recipients are female. And in any case, as a male reader myself, I find it somewhat questionable to get an email headed with "Gentlemen". What is a decent substitute for "Gentlemen", when you want to be polite and cordial while also being gender neutral? On occasion I've used "All" or "everyone" but it seems somehow cold and impersonal. In a way, I think this opening salutation is more important than the closing.

For closing, it is my personal preference to use "Kind regards,", though I think some readers may take this too personally. I'd also like to use "Sincerely," but, for me at least, that has the connotation of formality and, perhaps, indifference. In a way also, I feel it is reserved for hand written letters to respected but not personally acquianted individuals -- ie not suited for email. Plain "Regards," is an alternative in those cases I suppose, but cold or even confrontational. "Take care" seems to resolve those problems but is more suited for warm business contacts, with whom there is some pre-existing personal encounter.

How to balance the inclination of "personal and business respect" with the "I'm not overstepping our relationship" salutation in these cases?

Kind regards,

-jM
A&D
Jeffsus is offline   Reply With Quote
Old 05-01-2009, 09:51 PM   #2
TRIBE Member
 
Join Date: Apr 2006
Location: Home, not quite ready to say good night
Posts: 9,692
I will use
Hi
Hi x
Hello x
Hello everyone
OR just name(s), as in "x and y"

CC is not so much an issue; when you are cc'ing people, they are not the addresses and should not have to be considered in your salutations

The closing depends on what the contents are; if I'm expecting people to do something or get back to me, I will use Thanks.
If I'm just letting them know about stuff I don't use one.
erika is offline   Reply With Quote
Old 05-01-2009, 09:56 PM   #3
TRIBE Member
 
Join Date: Feb 2001
Location: Right here!
Posts: 11,336
Oh I could never use "HI"

I'd be whipped immediately for that.

"Hello" is ok, in individual cases, but again, seems awkward or cold, distant.

And generally the people in the CC: are more important than the person in the TO: -- like quiet, background, jedi overlords.

In some (many?) cases, the email really IS to the CC: people but it has to be styled out as otherwise. When I was a co-op, this was not the case.

-jM
A&D
Jeffsus is offline   Reply With Quote
Old 05-01-2009, 10:16 PM   #4
TRIBE Member
 
Join Date: Aug 2005
Location: I'd like to find your inner child and kick its little ass.
Posts: 2,194
My new job means I have to regularly communicate to a group of about 40 via email, and they're scattered literally all over the globe, so I hear you on the "good morning/afternoon" thing. Time zone spread can be a PITA.

I have had difficulty with this addressing sort of thing too - and not all of the recipients' first language is English, which can alternately lead to hysterically funny or very seriously bad misinterpretations of content, tone and style. It can be a minefield.

Have you considered "Dear Team," for the larger recipient list emails, or "Ladies and gentlemen"? I know it's trite, but hey...it works, even if it sounds stuffy.

And you must work somewhere very formal indeed to not be allowed to say "Hi so-and-so"!
screamy is offline   Reply With Quote
Old 05-01-2009, 10:17 PM   #5
zoo
TRIBE Member
 
Join Date: Feb 2001
Location: putting swords in scabbards
Posts: 32,769
I use "Hello John, and Hi Bob" often when dealing with people that I have developed a rapport with, or have met face to face. Generally "Everyone" works if it is a very large or mixed group, and "Gentlemen" generally works because most people in my industry are indeed men. I almost never use "Ladies and Gentlemen" because I find it condescending. Sometimes "Hello Team" works, if it's to a specific team.

Sometimes when I want to avoid addressing the group, I'll just use "Good Morning," and leave it at that. It is brutal to not address the target, but sometimes it's easier (say if there are internal and external stakeholders in the audience). Yes, not addressing the audience makes it sound a bit cold, even canned.

For endings, I use "Regards" for communications that are more serious, generic, tedious, or when I know that the e-mail will be used as an "official reference" in the future. I don't have a problem using it.

Our sales guys use "Best Regards," "Kindest Regards," and "Warmest Regards" a little too often, but that, I suppose, is their job. I don't just throw those around to anyone! Hehe. Sincerely is completely out, it's for letters, not for day-to-day business.

My most often used closing statements are probably "Regards," "Thanks," and "Let me know," simply because many of my e-mails are requests of others.

Truly yours,

Peter Mansbridge.
zoo is offline   Reply With Quote
Old 05-01-2009, 10:28 PM   #6
TRIBE Member
 
Join Date: Aug 2005
Location: I'd like to find your inner child and kick its little ass.
Posts: 2,194
Quote:
Originally Posted by zoo View Post
I almost never use "Ladies and Gentlemen" because I find it condescending.
Yeah...I'm not a huge fan myself, just haven't found anything better. Luckily for me the folks we deal with in Asia are fairly formal.

Of course, if you give it that boxing ring announcer's voice in your head, it's different. LOL.
screamy is offline   Reply With Quote
Old 05-01-2009, 10:36 PM   #7
TRIBE Member
 
Join Date: Sep 2007
Location: herding cats
Posts: 6,062
What about 'Salutations" as a start? Granted, most of my e-mails start with 'Hello everyone' or something relatively casual. It all depends on what kind of relationship you have developed with the recipients.
kirstenmeows is offline   Reply With Quote
Old 05-02-2009, 09:20 AM   #8
TRIBE Member
 
Join Date: Jul 2003
Location: Digging Deeper
Posts: 3,331
Fuck "regards" and "best regards" or any variation of it. I don't know why but I hate it and that word means nothing to me
smack is offline   Reply With Quote
Old 05-02-2009, 09:22 AM   #9
TRIBE Member
 
Join Date: Mar 2001
Location: In front of my computer
Posts: 24,241
Yo,
< content of letter.>

ease.
Bass-Invader is offline   Reply With Quote
Old 05-02-2009, 09:29 AM   #10
TRIBE Member
 
Join Date: Feb 2001
Location: ♥'s ๏̯͡๏﴿
Posts: 40,286
I often start e-mails to the all-male executive team along the lines of "Ladies, your prompt attention in this matter is greatly appreciated", but only when the bitches won't respond by deadlines.

I don't think this will work for you at all.
daddyiwantchocolate is offline   Reply With Quote
Old 05-02-2009, 09:55 AM   #11
TRIBE Member
 
Join Date: Aug 2003
Location: immortal for life
Posts: 2,340
Dear all?
skin deep is offline   Reply With Quote
Old 05-02-2009, 09:56 AM   #12
TRIBE Member
 
Join Date: Dec 2004
Location: west with the night
Posts: 2,930
i'm a "best regards" kind of guy and have noticed some even shortening that to "best,".

a new one i've gotten recently is "in solidarity," which was context appropriate but a bit much, really.
Mephisto is offline   Reply With Quote
Old 05-02-2009, 09:56 AM   #13
TRIBE Member
 
Join Date: Apr 2001
Location: yonder
Posts: 11,522
hi


some major boring shit.

regards,

signature
work #
mobile#
website
derek is offline   Reply With Quote
Old 05-02-2009, 10:05 AM   #14
Member
 
Join Date: Feb 2006
Location: From inside the house!
Posts: 12,978
Avast!!!

<blah blah blah>

Smell ya later!!!
Rajio is offline   Reply With Quote
Old 05-02-2009, 10:39 AM   #15
TRIBE Member
 
Join Date: Jan 2004
Location: im too old to be governed by the fear of dumb people
Posts: 20,744
Greetings,


Body of message.



Cordially,


[jai]



p.s. - in a not so formal sense, i would you something like ' Cheers ' at the end, or if im not pleased, well they dont get a word then.

Last edited by glych t.anomaly; 05-02-2009 at 10:44 AM.
glych t.anomaly is offline   Reply With Quote
Old 05-02-2009, 12:28 PM   #16
TRIBE Member
 
Join Date: Nov 2000
Location: On The Pink Side Of The Moon
Posts: 12,345
Quote:
Originally Posted by derek View Post
hi


some major boring shit.

regards,

signature
work #
mobile#
website
That's mine too. I never understand why ppl put their email address in their signature.. obviously the person whom you've e-mailed already has your email.

I always use Hi, or Hello, if i don't know the person(s) whom I'm speaking with. If I do know everyone in the e-mail, then i'll say 'Hi Everyone,' or 'Hi x' If i have a really good rapport (which i do with everyone in my dept), then i'll say 'Hey'
Hawk Eye is offline   Reply With Quote
Old 05-02-2009, 12:31 PM   #17
TRIBE Member
 
Join Date: Mar 2003
Location: ping
Posts: 766
sup bitches?
SonorouS is offline   Reply With Quote
Old 05-02-2009, 12:45 PM   #18
TRIBE Member
 
Join Date: Jun 2006
Location: Scotland
Posts: 6,896
To whom it may concern
Esteemed [members/clients/friends/shareholders etc]
workdowntown is offline   Reply With Quote
Old 05-02-2009, 12:52 PM   #19
TRIBE Member
 
Join Date: Nov 2002
Location: gumnut cottage
Posts: 13,000
Good Day,

Blah Blah blah

Best,

G.
Muad'ib is offline   Reply With Quote
Old 05-02-2009, 12:58 PM   #20
Member
 
Join Date: Nov 2008
Posts: 348
Hi X,

I need this shit by tomorrow.

Thanks,

B.
bkxb is offline   Reply With Quote
Old 05-02-2009, 01:45 PM   #21
TRIBE Member
 
Join Date: Jul 2000
Location: Mount Lushmore
Posts: 13,458
Recipients Name

Body of email/Corporate Talk

Regards, (if I'm telling someone to do something)
Thanks, (if they've done it)

Senders Name,
Senders Title & Contact
defazman is offline   Reply With Quote
Old 05-02-2009, 02:20 PM   #22
T
TRIBE Member
 
Join Date: Jan 2001
Location: two steps ahead
Posts: 2,509
Gwan

link me those things

one
T is offline   Reply With Quote
Old 05-02-2009, 06:18 PM   #23
TRIBE Member
 
Join Date: Feb 2001
Location: FREE!
Posts: 8,888
Cheers,
The Kid is offline   Reply With Quote
Old 05-02-2009, 07:28 PM   #24
TRIBE Member
 
Join Date: Oct 2000
Location: Rolling out some of that boganza shit
Posts: 11,385
Dude,

Later.

Me
diablo is offline   Reply With Quote
Old 05-02-2009, 09:23 PM   #25
TRIBE Member
 
Join Date: Apr 2001
Location: yonder
Posts: 11,522
Quote:
Originally Posted by Muad'ib View Post
Good Day,

Blah Blah blah

Best,

G.
top of the morning to your too!
derek is offline   Reply With Quote
Reply

Bookmarks

Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off
Trackbacks are Off
Pingbacks are Off
Refbacks are Off



All times are GMT -4. The time now is 03:54 PM.



Powered by vBulletin® Version 3.8.6
Copyright ©2000 - 2014, Jelsoft Enterprises Ltd.
Search Engine Optimization by vBSEO 3.6.0

Who owns what on TRIBE® | TRIBE® Policy Statements | Monetize your forum with FORUMCAST
Mindful Movement Centre : Pilates, Yoga, and Budokon | Treasure Finders Treasure Hunting Tours in KZN South Africa | ehMac.ca: Canada's Mac Community!



© 1993 - 2014 TRIBE COMMUNICATIONS INC.